Having a printed schedule for your event is very valuable. The last thing you’d want as an organization is for your event attendees to feel lost and not be aware of the various happenings during your conference. However, there’s an alternative to using a printed schedule that can help your organization save on printing costs, and that is more convenient for your attendees to use: a mobile meeting app. Here are just a few reasons why it’s more advantageous to use one for your next event:

Last Minute Adjustments

Part of organizing an event, especially a complex one, is dealing with last minute adjustments. If you’ve ever organized an event, particularly if you’ve been the main coordinator, you know what I am talking about. There might be a necessary change of venue for one of the event sessions. There may be a time delay due to inclement weather. There might be a significant misprint of some critical information in the printed schedule. It’s uncanny how often and how common last minute changes occur during an event. Communicating these changes can prove difficult. You may not even be able to relate these corrections to every attendee. A printed schedule is useless in transmitting any last minute change, but a mobile meeting app on the other hand is very helpful during those circumstances. The push-notification functionality of a mobile meeting app would allow you to communicate the changes to every attendee right in the palm of their hands. Additionally, correcting any misinformation within the app is instantaneous. If the attendees miss the notification, at least they’ll have the correct information in real-time once the changes have been made.

Enhanced Experience

There are many ways of engaging your attendees with a printed schedule. You can have coupons for discounted products at certain booths. You might have a prize drawing using detachable tickets in the printed program. All of that is great, and you should be using as many engagement strategies as you can. Well, guess what? A mobile meeting app can accommodate all these things and more. You can create more value in terms of your attendees’ experience. For instance, you can include a social media feed within your mobile meeting app. Essentially, the mobile meeting app can be configured in such a way that it can pull posts from social media that are associated with a predetermined hashtag. This means that every time someone mentions something about the event, every attendee will be able to read it. Not only will this give the attendees a sense of togetherness, but it will also enhance the social experience of your attendees. We know that word-of-mouth is highly effective. Several attendees might decide to go see what the fuss is about at booth 134 when they could have easily overlooked it otherwise.

Saving on Printing Costs

Printed schedules have some constraints. Aside from not being suitable to inform people of last minute adjustments, there’s the financial matter. The more involved your event is, the more information will need to be printed. The more information that needs to be printed, the more pages you’re going to need. The more pages you need, the more expensive printing several programs will be. Then, there’s the weight, the size of the paper, the graphics, etc. You get my point. The more sophisticated your printed schedule is, the more costly it will be. A mobile meeting app doesn’t change price, no matter how large you build it and no matter how many people download it. In some cases, a mobile meeting app can come with Membership Management Software. It’s certainly the case for MemberBoss.

If you’re ready to say goodbye to printed schedules and start incorporating mobile meeting apps for your events, feel free to try out MemberBoss’s Mobile Meeting App. If you’d like to learn more about MemberBoss, feel free to Book a Demo and don’t forget to subscribe to The Boss Blog to get more helpful tips for you and your members.